Port of Bellingham Commission

Action Taken at August 16, 2016 Meeting

Editor’s Note: Commissioner Bobby Briscoe participated via communications link from his fishing boat in Juneau, Alaska.

Shall the commission:
136. Authorize the executive director to sign a 10-year conduit lease agreement with WaveDivision Holdings of Kirkland? The Port of Bellingham has built a high-technology communications infrastructure to provide connective for port tenants. WaveDivision Holdings will lease all port conduits in order to provide service to businesses located throughout port property. Lease payments to the port over the 10-year period will be $94,200. (5964/Consent Agenda B) Approved 3-0

137. Authorize the executive director to sign a $74,264 contract (amendment #4) with Reid Middleton of Everett for additional work on marine structures at Blaine Harbor? Design work is underway for a second phase of repair work to open the entire pier area for use. This amendment includes additional design services for repair of the Sawtooth Pier, including recommended pile replacement and other structural repairs to open the north end of the pier. Amendment #4 brings the total authorized contract to $482,293. (5965/Consent Agenda C) Approved 3-0

138. Authorize the executive director to sign a $44,323 contract with B&B Paint Company of Bellingham for 2016 painting and sealing projects? The work includes sanding, staining and sealing the siding of the airport terminal building, and painting the interior and exterior of Gatehouses #1 and #3 in Blaine Harbor. The port received two bids; the other bid was $70,140. A $4,433 contingency fee brings the total authorized contract to $48,756. (5966/Consent Agenda D) Approved 3-0

139. Authorize the executive director to sign a $109,192 contract with Granite Construction Company of Bellingham for 2016 pavement repair projects? The work includes repair of the International Trades Building parking lot; repair of sections of the Squalicum Promenade; repair of pavement between web lockers #3 and #5 at Squalicum Harbor; and repair of pavement between buildings 1 and 2 in the Fairhaven Marine Industrial Park. The port received four bids; the high bid was $156,561. A $21,838 contingency fee brings the total authorized contract to $131,030. (5967/Consent Agenda E) Approved 3-0

140. Authorize the executive director to sign a $36,561 purchase order to Puget Sound Energy of Bellevue to disconnect and relocate overhead power lines and related equipment along Chestnut Street? On the former GP West site, active power lines providing power to streetlights along the Chestnut Street bridge must be relocated from the cleanup site while continuing to power the streetlights. Puget Power will install a new power pole and transformer outside the cleanup area, connect the streetlights to the new power pole, remove existing poles, transformers and power lines. (5968/Consent Agenda F) Approved 3-0

141. Approve a lease with Nourish IP for the glass kiosk at 8 Bellwether Way, adjacent to the Bayview Center Building? Nourish is a startup business providing health and wellness services. The lease is for a two-year term beginning 8/17/2016 and ending 8/16/2018, with a one-year renewal option. Windermere Real Estate represented the tenant in negotiations and will be paid a 5 percent broker’s fee based on the value of the base rent only. Nominal rent to the port is $29,755 for this two-year lease. (5969/Consent Agenda G) Approved 3-0

142. Modify a lease with Brown’s Airport Restaurant d/b/a Scotty Browns for reduced office and storage space in the passenger terminal building at the Bellingham airport? The space is reduced from 576 square feet to 225 square feet. (5970/Consent Agenda H) Approved 3-0

143. Authorize the executive director to sign a six-month extension and modification of a harbor land lease with Redden Marine Supply and Englund Marine Supply Company of Astoria, Ore.? Since 11/8/1983, the building at 1411 Roeder Ave. has been owned by Harbor Enterprise and subleased to Redden Marine Supply. Recently, Redden suffered financial losses and has been placed in receivership. Court approval of the sale of Redden’s assets is pending. Port staff over the next six months will negotiate a new five-year lease with Harbor Enterprises and Englund Marine Supply Co. (5971/Action Item 1) Approved 3-0

144. Authorize the executive director to accept a $450,000 federal grant and sign a $463,4832 contract with AECOM Corp. of Seattle for a Bellingham airport planning study? The planning study will replace the 2015 master plan and it will provide a clear understanding of the need to expand the commercial terminal given the declining passenger revenue with a number of causes including the imbalance in the U.S. and Canadian currencies. Ninety percent of the contract is funded by the FAA. (5973/Action Item 2) Approved 3-0

145. Approve a harbor land lease with the Bellingham Bay Community Boating Center; a license to operate the Fairhaven boat launch and the Fairhaven moorage facilities? At the 7/3/2007 meeting, vote #88, the lease was changed from Fairhaven Boatworks to the Bellingham Bay Community Boating Center, and it went from a profit to nonprofit corporation. The Bellingham Bay Community Boating Center promotes small human-powered boat use on Bellingham Bay. The 10-year harbor land lease is for property located at 555 Harris Ave. and commences retroactively to 3/1/2016. The port manages the property owned by the Washington State Department of Natural Resources. Under an agreement with the state, 85 percent of the rent is transferred to the state and 15 percent is retained by the port. The terms of these licenses are from May to October annually. (5975/Action Item 3) Approved 2-1, Dan Robbins opposed.

146. Approve a new lease with Paws for a Beer for premises located at 501 Harris Ave.? Rylan Schoen is leasing the building adjacent to the Fairhaven Transit Center, and the business has an off-leash space for dog owners interested in imbibing beer and wine while exercising their dogs. Schoen has received conditional permission to proceed from the Whatcom County Health Department and the city of Bellingham. He is required to install an Americans With Disabilities Act-compliant restroom within six months of occupancy. Rent for the initial term of 8/15/2016 through 8/14/2017 will be $22,836. (5974/Action Item 4) Approved 3-0

Action Taken at September 6, 2016 Meeting

Editor’s Note: Commissioner Bobby Briscoe participated via communications link from his fishing boat in Alaskan waters.

Shall the commission:
147. Change the petty cash/change fund custodian at the airport administration office and remove the change machine in the baggage claim area? Marie Duckworth is designated petty cash and change fund custodian at the airport. The change fund at the airport is reduced by $900. The total petty cash and change fund is $3,050. Funds are administered at a variety of locations. With parking employees collecting fees, the change machine is no longer necessary. 6194/Consent Agenda B (Resolution 1353) Approved 3-0

148. Authorize the executive director to sign a $38,372 contract with Terminal Systems International of Saskatoon, Saskatchewan, for a flight information display system and advertisement system services at Bellingham airport? The current contract expires near the end of 2016. This two-year contract, effective 11/1/2016 through 10/31/2018, includes a server hosting fee of $13,206 annually for a total of $28,719. Terminal Systems will also provide a more reliable data feed system for $9,652 over two years and a one-time start-up fee of $15,513. Transition from the multiple airline common-use terminal system to the new system results in savings of approximately $155,700 over two years. (6186/Consent Agenda C) Approved 3-0

149. Authorize the executive director to sign a $76,556 contract (amendment #1) with Associated Project Consultants of Bellingham for work on multiple fire and domestic water projects? The work includes completion of project design, plans and specifications, permitting, bidding assistance, and construction management services for work on the Bellingham Cruise Terminal fire and domestic water mains, Fairhaven backflow prevention device, Fairhaven Marine Industrial Park sewer line, sprinklers in buildings #2 and #4, and the Squalicum Promenade sprinklers. This amendment brings the total authorized contract amount to $139,556. (6187/Consent Agenda D) Approved 3-0

150. Authorize the executive director to award the low bid of $136,288 to Neptune Marine of Anacortes for disposal of derelict vessels? The work was advertised and two bids were received. The port has become responsible for fifteen derelict vessels. Eleven of the vessels were damaged by the Squalicum Marina Boathouse fire; legal counsel has advised that there is no reason to continue storing the vessels. Two abandoned vessels are moored at Squalicum Harbor and will be relocated by Neptune prior to disposal. A derelict work barge is stored in an upland area of Blaine Harbor. The fifteenth vessel is a 41-foot woden sailboat that washed up on the Blaine Harbor breakwater in late August. The contract adds a $33,712 contingency fee and a total amount of $170,000. The high contingency is necessary due to late addition of the fifteenth vessel. Approval allows staff to apply to the state for reimbursement of up to 90 percent of costs. (6189/Consent Agenda E) Approved 3-0

151. Authorize the executive director to sign a $98,700 contract (amendment #10) with Kennedy/Jenks of Federal Way for work related to the Bellingham Shipping Terminal stormwater improvements? This contract adds permitting, assistance with bidding, and construction support services to the scope of work. A contingency fee of $9,870, bringing the total amendment contract to $108,870 and a total authorized contract amount of $628,324. (6190/Consent Agenda F) Approved 3-0

152. Authorize the sale of three vessels for the nonpayment of moorage fees? An auction will be held on September 29 for a 32-foot gillnetter with unpaid moorage fees of $1,935, a 31-foot cruiser with unpaid moorage fees of $2,948, and a 26-foot sailboat with unpaid moorage fees of $1,585. (6191/Consent Agenda G) Approved 3-0

153. Authorize the executive director to award the low bid of $1,582,455 to Ram Construction of Bellingham for the Bellingham Shipping Terminal stormwater improvement project? The work includes site grading and pavement resurfacing; installation of drains; repair of a storm drain pipe; installation of roof downspout filtration units; installation of stormwater treatment facility; installation of electrical service components and associated demolition work. The work was advertised and five bids were received. Costs are offset by a $1,500,000 state grant. A contingency fee of $58,246 brings the total contract to $1,740,701. (6192/Action Item 2) Approved 3-0

154. Approve the 2017 Bellingham airport tariff schedule? Completion of the terminal renovation and expansion in 2013 has led to increased operation and maintenance costs. Adjusting the tariff schedule will help align revenues with costs of running a larger facility. Staff proposes modifications including rate adjustments in existing revenue and fee categories in ground transportation service, airline and general aviation, and airport user fees. These increases and new fees were approved by the Technical Airport Advisory Committee on 7/14/2016. With approval of the new tariff schedule, the airport’s operating revenue is expected to increase by an estimated $280,500. (6193/Action Item 1) Approved 3-0

Action Taken at September 20, 2016 Meeting

Shall the commission:
155. Approve updated public space policy and procedures document? Port staff was informed that the current policy on a firearms ban except for law enforcement personnel is not in compliance with Washington State law. Legal counsel confirmed this so the firearms ban has been removed from the document. Some other refinements have been made in the document. (6289/Consent Agenda B) Approved 3-0

156. Authorize the executive director to sign amendment #1 to the state grant agreement for the C Street terminal project? At the 5/5/2014 meeting, vote #59, the  commission authorized the executive director to accept a $1 million state grant for stormwater control improvements at the Bellingham Marine Trades area. The grant agreement provides full funding for design and construction of stormwater-related improvements for the C Street terminal. The project was split into two phases; a contract has been awarded for phase 1. This amendment allows the port to utilize remaining $750,000 for eligible stormwater components of phase 1 this year. (6290/Consent Agenda C) Approved 3-0

157. Declare certain port equipment and vehicles to be surplus and authorize the sale by port staff at a public auction? A street sweeper, truck, and three vans have been determined to be surplus; estimated value is $14,500. Proceeds may exceed the $10,000 executive director’s authorization so port commission approval is necessary. Resolution 1322-A (6298/Consent Agenda D) Approved 3-0

158. Authorize the executive director to award the low bid of $114,395 to Larry Brown Construction of Everson for Mitchell Way sidewalk improvements? The work includes building a new sidewalk along the east side of Mitchell Way north from W. Bakerview Road to the roundabout. Six bids were received; the high bid was $152,569. A contingency fee of $11,440 brings the total contract to $125,835 . (6292/Consent Agenda E) Approved 3-0

159. Authorize the executive director to sign a $6,725 contract (amendment #1) with BergerABAM of Federal Way for additional work on the Bellingham Cruise Terminal steel pilings condition assessment? While conducting its condition assessment of steel pilings, BergerABAM discovered that there are more pilings than estimated originally. With no previous assessment in place, BergerABAM established baseline conditions and a pile coding system.Thef work adds one day of assessment to complete this work. This amendment brings the total authorized contract amount to $57,525. (6293/Consent Agenda F) Approved 3-0

160. Authorize the executive director to sign a $44,710 contract (amendment #1) with Kennedy/Jenks Consultants of Federal Way for consulting services in obtaining a National Pollutant Discharge Elimination System industrial stormwater permit? The NPDES permit is for the Bellingham Shipping Terminal. Kennedy/Jenks will provide permitting assistance, stormwater pollution prevention plan development, annual employee training, and will be on call for assistance and first year support. This amendment brings the total authorized contract amount to $63,710. (6294/Consent Agenda G) Approved 3-0

161. Approve the write-off of $12,921 owed by Pegasus Corporation? Pegasus owes the port $14,000, less a credit for Washington State leasehold tax of $1,079. Pegasus made its last payment 5/6/2016. On 6/30/2016, Pegasus defaulted on a rent payment and its lease was terminated. This account has been deemed uncollectable. Resolution 1106 requires that an account deemed uncollectable shall be referred to the port commission for write-off approval. (6285/Action Item 1) Approved 3-0

162. Approve the write-off of $21,730 owed by Blue Heron Yacht Sales? Blue Heron owes the port $3,901 for its lease account; it owes $19,573 for moorage, less a credit for Washington State leasehold tax of $1,744, bringing moorage charges to $17,829. Total amount owed is $21,730. In October 2014, Blue Heron defaulted on the commercial lease. Its moorage was terminated on 11/1/2014. Its lease was terminated on 11/4/2014. This account has been deemed uncollectable. Resolution 1106 requires that an account deemed uncollectable shall be referred to the port commission for write-off approval. (6284/Action Item 2) Approved 3-0

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