Port of Bellingham Commission

Addendum

At the 6/21/2016 meeting, vote #113, the commisson approved a five-year contract with SP Plus Corp. of Chicago, Ill, for management of the Bellingham airport parking lots beginning on 7/1/2016 and ending on 6/30/2021. At the time of the vote the amount of the contract was not clear to this reporter. Sunil Harman, director of aviation, has clarified the contract. The port will reimburse SP Plus an estimated $942,060 for the first year, including $20,000 in management fees. The contract includes annual increases with an estimated payment of $1,060,297 in the fifth year, including $22,510 in management fees.

Action Taken at July 5, 2016 Meeting

Editor’s Note: Commissioner Bobby Briscoe participated via a communications link from his fishing boat in Alaskan waters.

Shall the commission:

116. Authorize the executive director to sign a three-year (2016-2018) collective bargaining agreement with the International Association of Firefighters, Local 106? The 2013-2015 IAFF agreement was approved by the commission at the 7/16/2013 meeting, vote #116. The three-year contract runs from 1/1/2016 through 12/31/2018. The scope of work was modified to reflect actual duties performed by staff more accurately. A trial maximum 12-hour shift schedule was made permanent. The port maintained flexibility regarding health-care benefits and the role of the Benefits Committee. Wage increases are 2.5 percent in 2016 and 2017, 3.0 percent in 2018. The projected base salary cost will increase to $551,703 in 2015, $565,496 in 2016, $581,057 in 2017 and $598,489 in 2018. These estimates are based on full staffing and do not include overtime. (5889/Action Item 1) Approved 3-0

1117. Revise regulations for Liveaboards at Blaine Harbor and Squalicum Harbor? Rules, regulations and procedures are updated for individuals that live aboard their vessels, including a new Liveaboard application and Liveaboard agreement that will be renewed annually. The Liveaboard regulations have remained relatively unchanged since they were adopted in 1984. At Squalicum Harbor, there are currently 100 designated Liveaboard licenses and an additional 50 at Blaine Harbor. A proposed new $25 per-boat monthly fee was removed from the resolution language. 5891/Action Item 3 (Resolution 1226-M) Amended and approved 3-0

118. Authorize the executive director to sign a $763,720 contract with Razz Construction of Bellingham for Harris Avenue Shipyard interim pier repairs and Blaine Harbor marine structure repairs? Scope of work includes repairs to existing piers and marine floats at each site. Improvements will include replacement or reinforcement of select existing pile caps and stringers, and installation of supplemental stringers. Harris Avenue Shipyard: select timber piles will be replaced with new steel piles. Blaine Harbor: piers to be repaired include the North, South, and Sawtooth piers. These repairs are intended as interim repairs that will allow these piers to remain in service until permanent repairs or replacement can be completed. Additional improvements are planned for both sites; construction is planned to begin in 2017. A contingency fee of $45,824 brings the total contract to $809,544. (5892/Action Item 4) Approved 3-0

119. Authorize the executive director to renew the port’s property and crime insurance coverage? The total insured value of the property is $490 million. Alliant Insurance Services of Newport Beach, California is broker of record for purchasing property and casualty insurance. The port’s property policy is $632,774 and crime insurance is $1,477 for the period 7/1/2016 through 7/1/2017. (5896/Consent Agenda B) Approved 3-0

120. Authorize the executive director to sign a $22,500 contract (amendment #14) with BergerABAM of Federal Way for Harris Avenue Shipyard interim pier repairs? The initial contract for $164,590 was approved at the 5/3/2011 meeting, vote #77. Scope of work includes completion of construction administration services for interim repairs of the Harris Avenue pier. A contingency fee $2,250 brings the total to $24,750 and the authorized contract to $1,421,007. (5897/Consent Agenda C) Approved 3-0

121. Authorize the executive director to sign a $69,270 contract (amendment #3) with Reid Middleton of Everett for Blaine Harbor marine structure repairs? Scope of work includes construction administration services for the North and South piers, Sawtooth Pier, Gate 1 landing float, Gate 3 utility hangers, and five contingency site visits. This amendment brings the total authorized contract to $408,029. (5898/Consent Agenda D) Approved 3-0

122. Authorize the executive director to sign a $396,592 contract (amendment #4) with Wilson Engineering of Bellingham for construction administration services for the C Street Terminal Project – Phase 1? The work includes administration, field observation, contaminated materials management, geotechnical support and materials testing, and construction staking. A contingency fee of $39,659 brings the total authorized contract to $1,148,751. (5899/Consent Agenda E) Approved 3-0

123. Authorize the executive director to sign a $25,644 contract (amendment #3) with Wilson Engineering of Bellingham to amend the general and specific binding site plans for the Waterfront District? This amendment requires creation of 12 subservient documents that relinquish former easements, create new easements and grant rights of way in the Waterfront District due to be redevelop by Harcourt. This amendment brings the total authorized contract to $91,914. (5900/Consent Agenda F) Approved 3-0

124. Authorize the executive director to sign a $71,314 contract (amendment #12) with Anchor QEA of Seattle for work on the central waterfront site? The state Department of Ecology has determined that additional sampling is required to inform decisions relating to development of a preferred remedial alternative presented in the feasibility study. Scope of work includes preparation of a remedial investigation/feasibility study) work plan addendum and field sampling. This amendment brings the total authorized contract to $993,649. (5901/Consent Agenda G) Approved 3-0

125. Authorize the executive director to approve the Waterfront District project memorandum for the Granary Building Redevelopment? At the 3/31/2015 special meeting, vote #53, the commission authorize the executive director to sign a master development agreement with Harcourt Development of Dublin, Ireland, for 18.8 acres within the Waterfront District The development agreement included provisions that Harcourt pay the port $200,000 for the Granary Building and its .63-acre parcel, and $20 per square foot to acquire additional property as future building projects are approved. Harcourt has made the $200,000 payment. The development agreement requires Harcourt to prepare a project memorandum for each development project for port approval. The Granary Building is scheduled to be ready for occupancy by restaurants, retail and offices in June 2017. (5903/Consent Agenda I) Approved 3-0

Action Taken at July 19, 2016 Meeting

Editor’s Note: Commissioner Bobby Briscoe participated via communications link from his fishing boat in Alaskan waters.

Shall the commission:

126. Authorize the executive director to (1) sign a $ 1,637,211 contract with IMCO General Construction of Ferndale for rehabilitation of the Bellingham airport general aviation area, and (2) accept a $2,024,846 federal grant? (1) Pavement in the general aviation area has exceeded its design life and is severely deteriorated and failing. Scope of work is to rehabilitate the pavement and improve drainage through milling and overlay, pavement reconstruction, pavement repair by patching and crack filling, and new storm collectors and pipes. The work was advertised, and three bids were received. A $163,721 contingency fee, bringing the total authorized amount to $1,800,932. (2) The FAA grant will reimburse the port 90 percent of eligible construction management and construction cost for this project. (5918/Action Item 1) Approved 3-0

127. Increase peak season facility rental rates? Staff analysis indicates that raising Saturday rental rates during the peak-season (June through December) will increase revenue with a low risk of losing bookings. Full day rental rates at the Squalicum Boathouse will increase from $1,700 to $1,900. The upper level (includes dome and lounge) at the Bellingham Cruise Terminal from $2,000 to $2,200; and entire facility from $2,200 to $2,400. (5920/Consent Agenda A) Approved 3-0

128. Authorize the executive director to sign an interagency agreement (amendment #10) with the state of Washington to adjust the scope and decrease the budget by $200,000 for the Bellingham Bay Demonstration Pilot project? The Bellingham Bay Demonstration Pilot project was initiated in 1996 with a completion date of 6/30/2002, establishing the port and state as co-managers of a cooperative partnership between federal, state, local and tribal agencies. Under amendment #10, the port will transfer $200,000 in existing grant funding to the city of Bellingham to support a city-led habitat restoration project at Little Squalicum Park. The transfer will allow the city to implement the Little Squalicum Park habitat restoration project, which has been identified as a priority under the Bellingham Bay Demonstration Pilot project. This agreement decreases funding to $2,034,250, it expires on 6/30/2017. (5922/Consent Agenda C) Approved 3-0

129. Authorize the executive director to sign three contracts totaling $478,214 (amendments 10/11/12) with AECOM of Los Angeles, CA, for Bellingham airport improvements? A $102,671 contract (amendment #10) for professional engineering services; a $346,136 contract (amendment #11) for construction management services for Area 3 improvements; and a $29,407 contract (amendment #12) for construction administration services. Amendment #10 includes further field investigations of existing asphalt pavement, additional permitting services, design revisions for the non-AIP maintenance project, and bifurcating the work into new rebid packages. #11 and #12 include construction management, resident engineering and inspection, acceptance testing, final inspection, record drawings, and project closeout assistance for the contracts awarded to IMCO for apron pavement improvement and to TEK for airfield mandatory repairs. The amendment #10 contract is $93,419 plus a $9,342 contingency fee bringing the total amendment to $102,671. The amendment #11 contract is $314,669 plus a $31,467 contingency fee bringing the total amendment to $346,136. The amendment #12 contract amount is $26,733 plus a $2,674 contingency fee, bringing the total amendment to $29,407. (5923/Consent Agenda D) Approved 3-0

130. Renew and modification of lease with Edward D. Jones & Company d/b/a Edward Jones? This renewal is for 950 square feet of office space (Suite 106) in the Bayview Center Building. The five-year lease runs from 8/1/2016 through 7/31/2021. The nominal rent to the port for the entire five-year lease renewal is $131,276. (5924/Consent Agenda E) Approved 3-0

131. Authorize the executive director to sign a $54,525 contract (amendment #7) with Moffatt & Nichol of Seattle for the Bellingham Shipping Terminal main pier repairs – Phase II? During a high wind event on 12/9/2014 the Bellingham Shipping Terminal sustained damage along with Berth #2 when the port’s tenant’s vessel Horizon Fairbanks broke free from the pier. Damaged areas include mooring system (cleats and bollards), fender system and pier structure. At the 4/21/2015 meeting, vote #64, the commission approved a contract with Moffat & Nichol to perform a condition assessment and prepare design documents for initial repairs. Phase I repairs, including repair of timber piles and replacement of deteriorated or damaged structural components, were completed in early 2016. Phase II work will construct additional improvements to reinforce, repair and protect the existing pier, including installation of fiber-form grout jackets on existing steel piles, restore pile cap coatings and repair spalling concrete. This amendment expands scope of work to include design to bolster existing mooring hardware to increase capacity of existing cleats and bollards. This amendment brings the total authorized contract amount to $418,671. (5925/Consent Agenda F) Approved 3-0

132. Authorize the executive director to sign a $77,130 contract with J. T. Muenscher of Everson for the Dodd Appliance Building demolition project? This building was constructed approximately 60 years ago on port-owned land leased by Blaine Marina. It was used as an appliance and furniture showroom until the retailer closed in 2015. Due to the building’s old age, poor condition and lack of utility, the port commission determined it should be demolished. Demolition will improve common maneuvering space. The work was advertised and four bids were received. The contract, including a $10,000 contingency fee, brings the total authorized contract to $87,130. (5927/Consent Agenda H) Approved 3-0

133. Authorize the executive director to sign a $610,025 underground conversion agreement with Puget Sound Energy of Bellevue to provide and install materials for below ground power utilities for the C Street Terminal Project – Phase I? The terminal project – Phase I includes replacement of existing overhead power utilities with below-ground power utilities, installation of concrete pavement roadway within the C Steet right-of-way between Maple and Chestnut streets, replacement of overhead power and communications cables with underground power and communications cables, installation of new stormwater collection and treatment facilities, and installation of new sewer collection facilities. All materials including conduit, vaults, conductors and transformers and installation of these are covered, as well as removal of overhead power utilities and poles. (5928/Consent Agenda I) Approved 3-0

134. Authorize the executive director to sign a $208,249 contract (amendment #23) with Aspect Consulting of Seattle for the Chlor-Alkali Mercury Soil interim action? An interim action was completed at the Chlor-Alkali Remedial Action Unit on the former GP site in 2014 which removed soil impacted by elemental mercury. Due to unexpected conditions found following the Cell Building removal, the port and Department of Ecology agreed to suspend the interim action and address remaining contamination in the final cleanup action. Some mercury-contaminated soil was consolidated under plastic sheeting within the former footprint of the Cell Building. Ecology is requiring the port to remove this mercury-impacted soil and restore pavement to isolate remaining impacted soil until a final cleanup method is selected by Ecology. Scope of work includes completion of a pilot study, design and engineer soil removal, and preparing bid package materials. This amendment brings the total authorized contract to $3,468,104. (5929/Consent Agenda J) Approved 3-0

135. Authorize the executive director to sign a $2,034,743 contract with IMCO General Construction of Ferndale for the C Street Terminal Project – Phase I? Scope of work includes installation of concrete pavement roadway within the C Street right-of-way between Maple and Chestnut streets; replacement of overhead power and communications cables with underground power and communications cables; and installation of new stormwater collection and treatment facilities and installation of new sewer-collection facilities. A contingency fee of $203,474 brings the total authorized contract to $2,238,217. (New Business/Action Item 3) Approved 3-0

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