Port of Bellingham Commission

Action Taken at June 7, 2016 Meeting

Shall the commission:
97. Authorize the executive director to sign a $693,528 contract with Puget Sound Executive Services of Sequim to provide law enforcement officers at the Bellingham airport? The federal government requires the port to provide uniformed, armed, law enforcement officers that have arrest authority to be present at passenger screening checkpoints. The federal government will reimburse the port for approximately 45 percent of the total cost with the remaining balance reimbursed by the airlines. The contract runs from 7/1/2016 through 6/30/2018. (5863/Consent Agenda B) Approved 3-0

98. Authorize the executive director to sign an easement (amendment #2) with the state of Washington for placement and storage of fill material on a portion of the Cornwall Avenue landfill? The Cornwall Avenue landfill is approximately 16.5 acres located at the south end of Cornwall Avenue next to the bay. From 1888 to 1946 the property was used by a sawmill for log storage and wood disposal. Next it was used for municipal solid waste disposal from 1953-65. Then later the dumpsite was buried under a layer of soil. At the 7/19/2011 meeting, vote #110, the port entered into an aquatic lands easement with the state of Washington which granted the port temporary access to place and store fill material on state-managed land at the foot of Cornwall Avenue. The fill material was placed under a white waterproof sheet to redirect rainwater so that less water flows through the remaining municipal waste. In 2014, the port, state, and the city of Bellingham (5/19/2014 meeting, vote #92) entered into a consent decree confirming that the fill material will be used as part of the environmental cap for the landfill cleanup. Additional fill, required for the environmental cap, will be imported from the All American Marine building site. Because the import and placement of fill from the AAM project is considered an early action, the port and state are electing to incorporate this fill into the existing temporary easement and will negotiate a long-term easement when final engineering and design work is complete. (5864/Consent Agenda C) Approved 3-0

99. Authorize the executive director to sign a $49,400 contract with Zervas Architects of Bellingham for multiple webhouse and public facility rehabilitation projects? Zervas will assist with planning and designing necessary improvements on a range of light remodeling and rehabilitation projects of port-owned webhouses, public facilities, and office space. Scope of work includes plans and designs for Blaine webhouse #3 siding and door improvements; replacing roofs on Blaine warehouses #2 and #3; Squalicum webhouse #2 siding repairs; and Harbor Center Building public facilities remodeling. (5865/Consent Agenda D) Approved 3-0

100. Increase the contingency fee by $38,000 for additional work at the Bellingham Shipping Terminal repair project? Razz Construction was awarded the low bid of $617,929 at the 11/17/2015 meeting, vote #150. The current project scope of work doesn’t include examination of remaining Berth One cleats to ensure their capacity. Additionally, more rotten deck areas have been discovered. This contingency fee brings the total contract to $748,000. (5866/Consent Agenda E) Approved 3-0

101. Authorize the executive director to award the only bid of $40,177 to North Coast Electric of Bellingham for lighting upgrades at the Fairhaven Marine Industrial Park? Lighting upgrades at buildings #1, #2, and #7 will improve lighting and energy efficiency while taking advantage of grants offered through Puget Sound Energy. Port electricians will perform the upgrades. The engineers estimate was $40,000. (5867/Consent Agenda F) Approved 3-0

102. Renew leases with Bellingham Yacht Charters and Bellingham Yacht Sales for premises at 1801 Roeder Avenue? Yacht Charters occupies Suite 164; Yacht Sales occupies Suites 168 and 174. Both are owned and operated by the Ouilette Brothers, port tenants since 1985. These leases are retroactive to 9/1/2015 through 8/31/2017. Rent to the port will be approximately $37,668, excluding leasehold tax and moorage revenue. (5868/Consent Agenda G) Approved 3-0

103. Approve a lease with Northwest Marine Industries of Bellingham (amendment #1) for premises located at 809 Harris Avenue? In December 2014, a small fire on the premises resulted in minor damage. The Bellingham Fire Department’s incident report stated that the cause was undetermined. The cost to the port for emergency and industrial hygiene services was $8,916. This lease amendment recovers $8,000. Additionally, the lease includes NMI release of the port for any claims, and in exchange for executing this amendment and upon NMI’s compliance with its obligations under the lease as amended, the port releases NMI from any fire-related claims. Nominal rent to the port from 11/5/2014 through 11/4/2016 is approximately $153,600, excluding leasehold tax. If the lease is renewed, rent for the 2016/2018 renewal term would be $204,000. (5869/Consent Agenda H) Approved 3-0
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104. Authorize the sale of a vessel for nonpayment of moorage fees? An auction will be held for a 67-foot seiner with unpaid moorage fees of $4,304. (5870/Consent Agenda I) Approved 3-0

105. Authorize the executive director to reject a single bid for improvement to aviation areas at the Bellingham airport? Interwest Construction of Burlington was the sole bidder ($3,745,197), was 53 percent ($1,310,890) over the engineer’s estimate and well over the port’s budget. Port staff, with the port’s consultant AECOM, is revising the scope of work to meet the budget. (5860/Action Item 1) Approved 3-0

Action Taken at June 21, 2016 Meeting

Shall the commission:
106. Fill vacancies on two airport advisory committees and change the bylaws for one committee? The Technical Airport Advisory Committee bylaws will be changed to replace the Air Traffic Control Tower Representative with the Air Traffic Control Tower Supervisor and reduce the meeting quorum from five to four members. Marian Henderson will fill the North County Community Representative vacancy on the on the Bellingham International Airport Advisory Committee and Dorothy DeMond will fill the Air Cargo Representative vacancy on the Technical Airport Advisory Committee. (5876/Consent Agenda B) Approved 3-0

107. Authorize the executive director to sign a $409,300 contract (amendment #?) with Landau Associates of Edmonds to perform additional work at the Blaine Marina site? The site was a fueling facility from the 1950s to 2015. Previous environmental investigations have identified petroleum hydrocarbons in the soil and groundwater. The site falls under the Model Toxics Control Act. At the 10/4/2011 meeting, vote #148/150, the port contracted with Landau to perform a Remedial Investigation/Feasibility Study (RI/FS), and environmental remediation. Bulkhead repairs and the RI/FS have been completed. This amendment includes a pre-design investigation, preparation of an engineering design report, development of construction plans and specifications, and permitting. Amendment #? brings the total authorized contract to $1,062,540. (5877/Consent Agenda C) Approved 3-0

108. Renew and modify a lease (amendment #2) with the federal government? The Transportation Security Administration has rented 1,500 square feet in the airport passenger terminal since 11/1/2002 (see 11/19/2002 meeting, vote #109). The lease is renewed for five-years, from 11/1/2017 through 10/31/2022, and adds 251 square feet for $658 per month. Effective 11/1/2017, monthly rent increases from $4,048 to $5,586. The five-year rent to the port will be $399,903. (5878/Consent Agenda D) Approved 3-0

109. Renew and modify a lease with Captain’s Locker (d/b/a Web Locker) in Marina Square at Squalicum Harbor? The Web Locker restaurant, established in the winter of 1985, has been assigned to various operators. At the 11/1/2005 meeting, vote #102, the lease was assigned to Captain’s Locker. In May 2011, this lease was renewed and modified for a five year period. The current renewal runs from 4/1/2016 through 3/31/2021 and the rent will be $146,160. (5879/Consent Agenda E) Approved 3-0

110. Approve a modification of lease with Blaine Marine Services for property located at 199 Marine Drive in Blaine? This modification will allow past finance charges accrued for the period January through April 2016 under a payment plan and without being subject to further interest payments. it owes the port $3,621 in finance charges, but is otherwise current. Under this lease modification, Marine Services will make an initial installment payment of $621 on 7/1/2016 and six monthly installment payments of $500 each through 1/1/2017. (5880/Consent Agenda F) Approved 3-0

111. Authorize the executive director to apply for a Puget Sound Energy grant to upgrade lighting in Buildings 1, 2, and 7 at Fairhaven Marine Industrial Park? The combined total material costs for upgrading these buildings is estimated to be $41,729. The grant is estimated to be $29,310. The upgrade is expected to lead to a 52 percent reduction in energy usage. The port’s maintenance department will install the new lights. (5881/Consent Agenda G) Approved 3-0

112. Authorize the executive director to increase the contract contingency by approximately $8,000 for the HVAC replacement project at Niki’s Bella Marina? At the 12/15/2015 meeting, vote #176, a bid of $82,611 was awarded to Hillco Contracting of Bellingham to replace three HVAC roof-top units, a 10 percent contingency brought the total contract to $91,000. The units were delivered 6/13/2016. Port maintenance personnel have been trying to locate a chronic leak in the restaurant’s roof and have determined that the leak may be in the roof detailing at the curbs the old HVAC units are mounted on. This increase in contingency will bring the total authorized contract to $100,000. (5882/Consent Agenda H) Approved 3-0

113. Authorize the executive director to sign a contract with SP Plus Corporation of Chicago, Illinois, for management of parking lots, and operation of shuttle buses at the Bellingham airport? The initial contract with Standard Parking Corporation (now SP Plus Corporation) was approved at the 4/3/2007 meeting, vote #51. This contract includes installation of a new parking access and revenue control system. It will cost $405,676 plus taxes; this lump sum payment will be made by the port prior to 6/30/2017. The contract begins on 7/1/2016 and expires on 6/30/2021, it includes two, one-year extensions. The projected cost of the management agreement will be $20,000 the first year, will increase annually, culminating at $22,510 the fifth year. The port will reimburse SP+ for eligible expenses associated with day-to-day operations of the parking lots and shuttle buses. (5883/Action Item 1) Approved 3-0

114. Authorize the executive director to sign an agreement with the city of Bellingham for the C Street waterline replacement? The city will reimburse the port for replacement of existing waterline on C Street between Roeder Avenue and Laurel Street with new 12” waterline, metered services, and fire hydrants. The city requested that this work be conducted as part of the port’s C Street reconstruction work during Phase 1 of the C Street Terminal Project. The estimated construction of this city waterline work is $240,000; estimated design and construction management cost is $20,000. The total amount to be reimbursed by the city is approximately $260,000. The estimated cost of Phase 1 of the C Street Terminal Project, including waterline work, is $2,800,000. (5884/Action Item 2) Approved 3-0

115. Authorize the executive director to sign an memorandum of agreement with the U.S. Army Corps of Engineers regarding historical mitigation for the demolition of the Harris Avenue pier and Carpenter Building? An memorandum between the port, the corps, and the Washington State Historic Preservation Officer commits the port to a set of historical preservation measures to mitigate for the upcoming demolition of the Harris Avenue pier and Carpenter Building. Demolition of these structures is necessary for environmental cleanup of contaminated marine sediment. In February 2016, port staff entered negotiations with the corps, Department of Archaeological and Historic Preservation, the city of Bellingham, and the Washington Trust for Historic Preservation. On 6/10/2016, the consulting parties produced a draft MOA. Stipulations include that the port provide $70,000 to implement preservation of industrial artifacts in the Waterfront District in conjunction with the Bellingham Waterfront Historic Resources Plan. If approved, the city will administer this $70,000, and will make these funds available for projects outside the port if not assigned to an approved port project within three (3) years. Port staff has determined that approval of this MOA will result in additional costs of $60,000 to $105,000 above the $40,000 contracts already in place with BergerABAM and ICF International for facets of this work. (5885/Action Item 3) Approved 3-0

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