Port of Bellingham Commission

Action Taken at October 6, 2015 Meeting

Shall the commission:
126. Authorize the modification of a lease agreement with Comcast Cable Communications for the licensing of port-owned conduit? In August 2000, the Port of Bellingham and Comcast Cable entered into a 50-year conduit license agreement covering Squalicum Harbor and Squalicum Peninsula for the purpose of providing communications services to port tenants. Comcast wishes to expand its conduit access to include all port conduit. Comcast will pay $33,750 for this additional access. (5473/Consent Agenda D) Approved 3-0

127. Authorize the executive director to renew the port’s liability and auto insurance coverage? The premium will be $161,592 from 10/1/2015 through 9/30/2016. Alliant Insurance Services of Newport Beach, California, will continue to serve as the broker of record. The premium is 2.0 percent higher than last year with most of the increase in auto liability insurance; the premiums for 2014-2015 were $158,422. The port’s property and crime insurance coverage was approved at the 7/7/2015 meeting, vote #86. (5461/Action Item 1) Approved 3-0

128. Authorize the executive director to sign a lease modification with Bitter End Boatworks and a transfer agreement for surplus port property located at 1000 Hilton Avenue? Bitter End operates Hilton Harbor Marina, a land-based storage facility, and offers additional marine services. The modification of lease provides for expansion of the leasehold by 21,000 square feet to relieve congestion in the existing facility and to allow for increased boat storage. Beginning on 1/1/2016, rent for the additional area will be $827 per month bringing the total rent to $6,261 per month. (5462/Action Item 2) Approved 3-0

129. Authorize the executive director to sign with Teal Jones Lumber Services of Surrey, B.C., a lease renewal and modification of property purchase? At the 8/3/2004 meeting, vote #87, the commission approved an initial lease with Teal Jones for five acres at the Sumas International Cargo Terminal. The lease expired 7/31/2014 and is on a month-to-month status. Teal Jones has had difficulty in making its lease payments. As an incentive to renew the lease, port staff and Teal Jones have negotiated a five-year renewal and modification that allows Teal Jones to pay the outstanding balance of $35,200 by 11/30/2015. The nominal rent to the port over the five-year renewal period will be $861,168. (5463/Action Item 3) Approved 3-0

130. Authorize the executive director to award the low bid of $603,676 to Razz Construction of Bellingham for the Squalicum and Fairhaven boat launch repair projects? The Squalicum Harbor boat launch ramp extension is a continuation of a project to replace and repair the boat launch. The previous effort could not be completed due to unforeseen changed conditions. The Fairhaven boat launch replacement and repair project replaces existing timber-framed seasonal boat launch floats with new aluminum-framed floats, replaces one piling, and performs minor repairs on the concrete ramp and asphalt approach. The Fairhaven boat launch budget is increased from $261,230 to $566,339. A contingency fee of $30,184 will bring the total contract to $633,860. (5475/Action Item 4) Approved 3-0

131. Authorize the executive director to sign a $23,448 contract (amendment #2) with Reid Middleton, Inc. of Everett to perform construction support services for the Fairhaven boat launch floats and piling replacement project? The project has a budget of $305,109 and is partially funded by the Washington State Recreation and Conservation Office boating facilities program. This is the third and final phase of this project. This amendment brings the total contract to $76,398. (5464/Action Item 5) Approved 3-0

132. Authorize the executive director to sign a contract for $13,470 (amendment #1) with KPFF Consulting Engineers of Seattle to perform construction support services for the Squalicum Harbor boat launch ramp extension project? Scope of work is to perform construction support services for the completion of the ramp extension at the Squalicum boat launch. The project has a budget of $212,177 and is partially funded by the Washington State Recreation and Conservation Office boating facilities program. This is the second and final phase of this project. This amendment brings the total contract to $33,100. (5465/ Action Item 6) Approved 3-0

133. Authorize the executive director to award the low bid of $64,059 to Torgerson Forest Products of Beaverton, Oregon for treated timber pilings? Most of the pilings will be used for the Bellingham Shipping Terminal repair project but three will be used to repair damages to Berth #2 caused by the 12/9/2014 Horizon Fairbanks incident. The total budget for pier repairs is $684,500. The material was advertised and two bids were received. (5466/Action Item 7) Approved 3-0

134. Authorize the executive director to sign a statutory warranty deed for the Army Street properties to the City of Bellingham? At the 10/16/2012 meeting, vote #159, the commission authorized the interim executive director to sign an agreement with the city of Bellingham to exchange waterfront property. The agreement concerned exchanges of property, as well as responsibilities and obligations, without money changing hands. The Army Street properties comprise three unattached pieces of property. The city exercised its option on the Army Street properties. An expense of $500 plus tax for an amended title policy is anticipated. (5467/Action Item 8) Approved 3-0

Action Taken at October 20, 2015 Meeting

Shall the commission:
135. Renew a lease with Reisner Distributor of Lynden for property located at Squalicum Harbor? A bulk fuel terminal has operated at the site since the 1930s. Tenants at the site have included Shell Oil (1935 to 1969) and Northwest Fuel Company (1969 to 2004). At the 3/7/2006 meeting, vote #38, the the commission approved a five-year lease for the 1.23 acres located at 2800 Roeder Avenue as a site for wholesale fuel sales and to distribute lubricant. The lease was retroactive to 9/1/2005 with an option to renew in five-year increments. The lease was renewed and modified in March 2012; this modification returned a contaminated portion of the leasehold to the port. Rent for year two through five will increase 2 percent annually. Nominal rent to the port for the five-year period will be $188,206. (5507/Consent Agenda B) Approved 3-0

136. Approve a $21,779 contract with Faber Construction of Lynden for emergency repairs of a sewer line break in the Fairhaven Marine Industrial Park? On 9/30/2015, the city of Bellingham reported that its contractor had damaged an unmarked port-owned sewer force line near the intersection of Harris and 8th avenues. On 10/6/2015, an active sewage leak was reported in the vicinity, possibly associated with this sewer force line. After consulting with the city, the executive director determined that the sewer line break constituted an emergency, therefore allowing the port to execute contracts in response. Port staff is in negotiation with Puget Sound Energy to recover costs associated with its portion of the broken line. The contract includes $2,178 contingency fee for a total authorized amount of $23,957. (5503/Action Item 1) Approved 3-0

137. Authorize the executive director to sign a $44,017 contract (amendment #10) with BergerABAM of Federal Way for the Harris Avenue pier replacement project? The original contract for $164,590 was approved at the 5/3/2011 meeting, vote #77. Final elements of permitting for this project consist of shoreline modeling; development of an historic mitigation plan for the Carpenter Building. Shoreline modeling will be used to analyze stability of beach gravels placed during cleanup. Relocation of the Carpenter Building has been determined to be prohibitive as well as not feasible. Scope of work includes preparation of a relocation feasibility report and an historic mitigation plan. This amendment brings the total contract to $1,177,167. (5504/Action Item 2) Approved 3-0

138. Modify the Point Roberts Press lease on property located in Blaine Harbor? At the 6/7/2005 meeting, vote #72, the port entered into an agreement with Port Roberts Press, Inc. for the construction of a two-story building at 225 Marine Drive in Blaine. Phase 1 demolished the existing building and constructed a two-story building. The top floor of the building is used by Point Roberts Press and the lower level rented to marine related users. Phase 2 would add an additional 8,000 square feet and construction would start on 6/1/2009. At the 6/2/2009 meeting, vote #90, the commission approved a modification of lease extending the construction date for Phase 2 to 6/1/2014. This modification adjusts rent for the next five years, removes the inflation adjustment clause, and moves the construction date of the Phase 2 to June 2025, subject to tenant’s receiving favorable financing. The nominal rent to the port over the five-year period will be $108,532. (5505/Action Item 3) Approved 3-0

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