Action Taken at June 4, 2024 Meeting
Shall the commission:
45. Adopt rules and regulations governing promotional hosting, travel and incidental expenditures? In 2003, state auditors thought the promotional hosting policy was insufficient and should be modified. At the 5/6/2003 meeting, vote #41, the commission passed Resolution 989-C to correct the problems. This vote updates language regarding who is authorized to expend promotional hosting funds and other updates. All the changes are minor. Resolution 989-D (13797/Consent Agenda C) Approved 3-0
46. Approve the expenditure of $29,755 with the Sazan Group of Seattle for a solar feasibility study at 11 Bellwether Way? The study will confirm whether 11 Bellwether Way has an appropriate roof for a sizable array, and whether the energy produced could be aggregated to the Bayview building in order to bring it closer to the the CBA target. The final report is due on 8/31/2024. (13791/Consent Agenda D) Approved 3-0
47. Approve a modification to Kulshan Brewery’s beer garden and facility license at the portal container village in the Waterfront District? At the 6/7/2022 meeting, vote #73, a license was approved for one food truck on the property that can be closed for the months of November through February. The port removed failing paint from the digester tanks, causing some paint to migrate into property leased by Kulshan Brewery. The area could be used for one month until the grass was replaced. The concession fee will be reduced by $5,979 to compensate for the lost use of the grass area. (13792/Consent Agenda E) Approved 3-0
48. Authorize the executive director to award the low bid of $2,454,409 to Faber Construction of Lynden for phase 1 of the Fairhaven Marine Industrial Park improvement project? The initial total project cost was estimated at $9 million; the estimate has increased to $13,600,000. To date, approximately $1.3 million has been expended on the project. Phase 1 will increase flood protection, replace stormwater outfalls, provide enhanced stormwater treatment and replace paved surfaces by buildings 4 and 5. To meet an in-water work window, an additional $500,000 in the budget is requested. Three bids were received — the high bid was $3,836,048. (13793/Consent Agenda F) Approved 3-0
49. Authorize the executive director to sign a $162,675 one-year contract with Pacific Security (Parker Corporate Services) of Bellingham for security services? The contract is for an unarmed security guard and vehicle patrol services for one check each night at the train station, ferry terminal/warehouse #4 and BST/cargo support area. An $8,134 contingency fee brings the total contract to $170,809. It runs from 6/1/2024 through 5/30/2025. (13794/Consent Agenda G) Approved 3-0
50. Authorize the executive director to accept a $34,460 state grant for a Solar plus Storage for Resilient Communities feasibility study at the international trades building? The program funds solar and battery backup power so community buildings can provide essential service when the power goes out. The trades building is occupied by two organizations which could benefit from having an additional power supply in case of an emergency. (13799/Consent Agenda H) Approved 3-0
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Action Taken at June 18, 2024 Meeting
Shall the commission:
51. Update the small works roster? At the 8/13/2019 meeting, vote #95, the commission revised three resolutions covering purchasing guidelines. One revision established policies and procedures to implement the small works roster. It put contracts that are $300,000 or smaller within the executive director’s spending authority; they only require commission notification. This vote increases the dollar amount to $350,000. It removes the limited public works process and allows direct contracting for small public works projects with an estimated cost less than $150,000. Resolution 1358-C (13827/Consent Agenda C) Approved 3-0
52. Authorize the executive director to sign a seven-month $311,029 contract (amendment #4) with SP Plus Corporation of Chicago for parking management at the Bellingham airport? The contract was originally approved at the 6/21/2016 meeting, vote #113. This amendment will resolve ongoing software issues with the current third-party vendor and allow the port to combine janitorial and parking services under one contract. The contract runs from 7/1/2024 to 1/31/2025. (13828/Consent Agenda D) Approved 3-0
53. Authorize the executive director to award a low bid of $89 per hour to Puget Sound Executive Services of Sequim to provide law enforcement officers at the Bellingham airport? The federal government requires the port to provide uniformed, armed law enforcement officers that have arrest authority to be present at passenger screening checkpoints. Three bids were received — the high bid was $142 per hour. The contract runs from 7/1/2024 through 6/30/2026. (11472/Consent Agenda L) Approved 3-0
54. Issue obligation bonds not to exceed $15 million? (Public hearing held.) The port intends to restore the Bellingham Shipping Terminal pier, repair pilings and steel beams at the Bellingham Cruise Terminal. Approximately 22,000 cubic yards of sediment is being dredged from the Whatcom Waterway; contaminates in the waterway include mercury phenolic compounds and dioxin furans. Navigation depth will increase from 26 feet to 35 feet, allowing more vessels to access the Shipping Terminal. Estimated annual repayment is between $1 — $1.4 million. Resolution 1410 (13830/Action Item 1) Approved 3-0
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